Managing Health and Safety Compliance
Safety compliance shouldn’t be complicated, and it shouldn’t be hard to set up and maintain. Keep your health and safety documents and records organised with Zardox. Build a system around your business, give your team clear information and keep it up to date as your work changes.
Start with what your business needs
Every business has different work, risks and responsibilities. Your health and safety system needs to reflect what happens in your workplace and on your sites.
Zardox brings your documents and records together so you can start with the essentials and build from there. Record your hazards and risks, document controls, organise training and prepare the information your team and clients need.
Whether you run a trade business in Tauranga, a service business in Rotorua or a small team elsewhere in New Zealand, choose the content relevant to your work.
Turn templates into useful working documents
A template gives you a starting point. Make it specific to your business, the people doing the work and the conditions on site.
Use Zardox to create and update policies, procedures, registers and project documents. Review them with your team and keep them current when equipment, tasks or working conditions change.
Clear records support your health and safety work. Put the controls into practice, involve your workers and check that your approach is working.
Find the tools you need
Zardox groups your health and safety information into modules so you can find the documents relevant to the task.
Need to see a feature in action? Watch our tutorial videos for a closer look.
Personnel
Storage of personnel documents. Reminders are set for expiring documents. Always available and easily accessible
- Personal detail
- Position in the company
- Contact details
- Next of kin details.
- Copy of ID
- Medical certificates
- Training and competency register
- Clothing sizes
- PPE Register
- Health and safety meeting minutes
- Man-hours register
- Warning letters issued
- Employee training certificates
Appointments and Responsibility
Commonly used documents are pre-selected in your recommended index. The appointment and responsibility templates include standard text that you can easily customise to suit your appointments if needed. A competency document can accompany an appointment/responsibility document.
Non-construction templates are also available. Or create your own.
Project Documents
All your project-specific documents. Choose a project from your selection of past projects and simply edit and update as required.
- Project name
- Scope of work
- Project address
- Responsibilities
- Emergency lists
- Insurances
- OHS Policy
- SSSP Agreement
- Health and safety management plan
- Incidents
- Hazardous substances register
- Hazard register
- JSA, T/A, SWMS
- Contractors
- Emergency procedure
Policy, Plans and Procedures
80+ Plans and Procedures included. Sample master plan documents are supplied. Use as is, or replace with your own. Edit to suit. A few examples:
- Health and safety policy
- Health monitoring policy
- Worker engagement policy
- Environmental plan
- Waste management plan
- Traffic management plan
- Quality control plan
- Training plan
- Hazard review
- Safety training procedure
- Contractor management procedures
- Contingency Plan / Business Continuity
- Implementation plan
- Hygiene plan
- Fatigue management plan
- Site supervision plan.
- Plus Add your own
Emergency Management
Preparations for an Emergency. Reminders are set for expiring documents. Always available and easily accessible
- Emergency plan and procedures
- Hazard management procedures
- Emergency route layout
- Activity specific emergencies
- Placing safety signs
- Site evacuation procedures
- Plus Add your own
Hazards and Risk Management
Identify hazards and set up procedures to reduce or eliminate the risk. Reminders are set for expiring documents. Always available and easily accessible.
- Hazard / Environment site inspection
- Risk assessment plan
- Risk monitoring plan
- Risk assessment review plan
- Method statements
- Fall protection plan
- Risk assessments
- Risk assessment builder
- SOP – Safe Operating Procedures
- SWP – Safe Work Procedures
- Summary of control measures
- Plus Add your own
Incidents and Accidents
Incident and Accident Reporting and Process. Reminders are set for expiring documents. Always available and easily accessible.
- Incident & Accident register
- Incident and accident investigating procedure
- Incident investigation
- Near miss report
- Photo records of incidents
- Incident and accident reporting procedure
- Incident report summary
- Incident classification
- Plus Add your own
Hazardous Substances
A hazardous substances register allows for the storage of unlimited listed items
- Hazardous Products and Substances Register
- Hazardous chemical inventory
- SDS Links and storage
- Categories & References
Training and Induction
Reminders are set for expiring documents. Always available and easily accessible.
- Training and competency register
- Attendance register
- Site rules
- Worker handbook
- Construction site induction arrangements
- Workplace induction forms
- Visitor attendance register
- Training register
- Pre-start meeting forms
- Safety induction meetings
- Site briefing and toolbox talks
- Workplace training report for individuals
- Management meetings
Toolbox Talks Safety Training
A wide range of Toolbox Talk discussion guides is available.
- 40+ Available
- Plus Add your own
- 10-minute training sessions
- Sign sheets for workers to acknowledge training
- Store training diagrams
- Store training pictures
Registers
Registers and Recording of Equipment. Print and record data on a monthly or weekly basis. Always available and easily accessible.
- PPE Issued register
- Tools and equipment register
- First aid box – minimum requirements
- First aid – Treatment register
- Ladder register
- Safety harness training register
- Barricade register
- Vehicle registers
- Daily plant register
- Fire extinguisher training register
- Fire-fighting equipment register
Inspections and Checklists
A wide range of inspections and checklists. Reminders are set for expiring documents. Always available and easily accessible.
- Health and safety inspection
- Site inspection
- PPE Inspection
- First Aid
- SHE Rep inspection
- Covid-19 Symptoms check
- Hot works permit
- Safety harness inspection
- Hand tools
- Ladder
- Portable power tools
- Electric drill inspection
- Grinders
- Welding equipment
- Compressor
- Jackhammer
- Power generator
- Formwork
- Scaffold
- Excavation
- Housekeeping
- Environmental
- Stacking and storage
- Vehicle inspections
- Toilets
- Distribution boards
- Vehicles
- Motorised plant
- Trailer
- Compactor
- Skid-steer (Bobcat)
- Brush cutter
- Chainsaw
- Line trimmer
- Wood chipper
- Plus Add your own
Operational Management
Manage vehicles, tools, equipment, plant, machinery, and vehicles.
- Service Records
- Photo Records
- User details
- License and registration
- Renewals
- Calibration records
- Checklists
- Internal Safety Audits
- Company document storage
- Plus Add your own
Preparing for a project?
Use Zardox to prepare a site-specific safety plan that reflects the work you’re doing. Bring your project information, risks and safety procedures together, and tailor the documents to the site and your client’s requirements. Explore site-specific safety plans
Getting ready for contractor prequalification?
Organise the health and safety documents and records requested for your prequalification assessment. Zardox helps you bring the supporting information together so you can check it against your assessor’s requirements before submitting. Explore prequalification tools
Support with ISO management systems
Working towards ISO 45001 or ISO 14001? We offer advice, system setup and audit preparation alongside your Zardox software. ISO 45001 & ISO 14001 support
