SSSP – Site-Specific Safety Plan

Bring your project details, risks and safety procedures together with Zardox. Create a site-specific safety plan that reflects the work you’re doing, the site you’re working on and your client’s requirements.

What is a site-specific safety plan?

A site-specific safety plan (SSSP) sets out how you’ll manage health and safety for a particular job. It helps you communicate the work involved, the risks to manage and the arrangements your team needs to follow.

It also helps you agree responsibilities and safety arrangements with your client or main contractor before work starts.

Make it specific to the site

Every job is different. A useful SSSP reflects your scope of work, site conditions, equipment and the people involved.

Start with the relevant templates, then adapt them to the project. Include the risks created by your work and consider how other activities on site could affect your team.

Check whether your client or main contractor has a preferred format or documents they need you to supply.

Site Specific Safety Plan

Bring your project documents together

Zardox helps you prepare and organise your SSSP documents. Depending on the job and your client’s requirements, these may include:

  • Index to help your team and client find the documents they need.
  • Project details and scope of works, describing the work you’re carrying out.
  • Safety management plan setting out how health and safety will be managed on the project.
  • Responsibility documents identifying who’s responsible for health and safety tasks.
  • SSSP agreement recording the agreed safety arrangements with your client or main contractor.
  • Hazard and risk register identifying risks and the controls for your work.
  • Site hazard inspection records to help identify and review conditions on site.
  • Task risk assessments, job safety analyses (JSAs) and safe work method statements (SWMS), setting out task risks and how the work will be carried out safely.
  • Standard operating procedures (SOPs) and safe work procedures (SWPs), giving your team instructions for equipment and tasks.
  • Emergency contact list and general emergency procedures, adapted to the site and the emergencies that could arise.
  • Training and competency register recording relevant training, qualifications and competency information.
  • Hazardous substances register recording the substances used or stored on site, with relevant safety information.
  • Tool and equipment register, with relevant maintenance and inspection records.
  • Incident reporting procedures explaining how incidents will be reported and followed up.
  • Public liability insurance details, where requested by your client.

Choose the documents relevant to the job and check that they describe what will happen on site.

Put the plan to work

Go through the relevant parts of your SSSP with your team before work starts. Make sure workers understand the risks, controls and emergency arrangements.

Coordinate with the other businesses on site and review the plan when the work or conditions change. Keep the documents current and check that the agreed controls are being used.

Frequently Asked Questions

A safety plan is specific to your company’s activities and your client’s requirements.

What kind of SSSP do I need?

Check whether your client or main contractor has a preferred safety plan format. Zardox lets you create an index and organise the content to suit their requirements and the work you’re carrying out.

What does the safety plan software cost?

The safety plan component is included in the main Zardox software system at no extra charge

How easy is it to use?

Zardox uses plain-language content to help you build your plan. Spending time setting up your master documents gives you a useful starting point for future projects. For each new job, review and adapt the content to the site and your project activities. Remove anything that isn’t relevant and check it against your client’s requirements before submitting.

What is included in a safety plan?

Your plan brings together the documents relevant to the job, such as project details, responsibilities, risk assessments, emergency arrangements and training records. See the document list above for the types of information you can include.

Do I need a safety plan?

Your client or main contractor may require an SSSP before you start work. Check their requirements early, even for a short job. A site-specific plan helps you coordinate safety arrangements and explain how your work could affect your team, other workers and the public. The content should reflect the work, risks and conditions on site.